Privacy Policy

1. What Information Do We Collect?

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

The personal information we collect may include:

• Names
• Email addresses
• Contact or authentication data
• Contact preferences

Sensitive Information. We do not process sensitive information.

Payment Data. We may collect data necessary to process your payment if you choose to make purchases. All payment data is handled and stored by Stripe. You may find their privacy notice at stripe.com/privacy.

Social Login Data. We may provide you with the option to register with us using your existing Google or Steam account. If you choose to register in this way, we will collect certain profile information about you from the provider, as described in section 6 below.

Google Sheets and Google Drive Data. If you choose to connect a Google account so that a card list or tile list stays in step with a spreadsheet, we access and store data from that account as described in section 6 below. This is a separate choice from signing in with Google, and signing in with Google grants us no access to your spreadsheets or your Drive.

Google API. Our use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

Information automatically collected

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, and other technical information. This information is primarily needed to maintain the security and operation of our Services.

We also collect information through cookies and similar technologies. You can find out more in our Cookie Policy.

• Log and Usage Data. Diagnostic, usage, and performance information our servers automatically collect, including IP address, device information, browser type, and activity in the Services.
• Device Data. Information about your computer, phone, tablet, or other device used to access the Services.
• Playtesting Activity Data. Data collected from gameplay sessions in Tabletop Simulator and other supported tabletop simulators, including session duration, player counts, card interactions, and game event sequences. This data is used to provide designers with analytics and insights about how their games are played during playtesting.

Information collected from other sources

When you sign in using Google or Steam, we receive certain profile information from those providers, such as your name, email address (Google), and display name and account identifier (Steam). We use this information only to create and manage your account.

2. How Do We Process Your Information?

We process your personal information for the following purposes:

• To facilitate account creation and authentication and otherwise manage user accounts.
• To deliver and facilitate delivery of services to the user.
• To respond to user inquiries and offer support.
• To send administrative information to you, including changes to our terms and policies.
• To fulfill and manage your orders, payments, and exchanges.
• To associate games, exports, and collaboration memberships with the correct user account.
• To save or protect an individual's vital interest, such as to prevent harm.

We may also process your information for other purposes only with your prior explicit consent.

3. What Legal Bases Do We Rely On?

If you are located in the EU or UK, we rely on the following legal bases to process your personal information:

• Consent. We may process your information if you have given us permission for a specific purpose. You can withdraw your consent at any time.
• Performance of a Contract. We may process your personal information when necessary to fulfill our contractual obligations to you.
• Legal Obligations. We may process your information where necessary for compliance with our legal obligations.
• Vital Interests. We may process your information where necessary to protect your vital interests or the vital interests of a third party.

If you are located in Canada, we may process your information if you have given us express permission to use your personal information for a specific purpose, or in situations where your permission can be inferred. In some exceptional cases, we may be legally permitted under applicable law to process your information without your consent, including, for example: if collection is clearly in the interests of an individual and consent cannot be obtained in a timely way; for investigations and fraud detection and prevention; for business transactions provided certain conditions are met; if it is contained in a witness statement and the collection is necessary to assess, process, or settle an insurance claim; if it is reasonable to expect collection and use with consent would compromise the availability or the accuracy of the information and the collection is reasonable for purposes related to investigating a breach of an agreement or a contravention of the laws of Canada or a province; if disclosure is required to comply with a subpoena, warrant, court order, or rules of the court relating to the production of records; if it was produced by an individual in the course of their employment, business, or profession and the collection is consistent with the purposes for which the information was produced; if the collection is solely for journalistic, artistic, or literary purposes; or if the information is publicly available and is specified by the regulations.

4. When and With Whom Do We Share Your Personal Information?

We may share your data with third-party vendors and service providers who perform services for us. The categories of third parties we may share personal information with include:

• Cloud computing services
• Payment processors
• User account registration and authentication services
• Website hosting service providers
• Performance monitoring tools
• Data analytics services

Business Transfers. We may share or transfer your information in connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

Google user data. Data we receive from Google APIs, including the contents of a spreadsheet you have linked, is not sold, and is not shared with third parties beyond the hosting and database providers that run Tabletop Runner on our behalf. See section 6 for the full description.

5. Do We Use Cookies and Other Tracking Technologies?

We may use cookies and similar tracking technologies to gather information when you interact with our Services. Some tracking technologies help us maintain the security of our Services and your account, prevent crashes, fix bugs, save your preferences, and assist with basic site functions.

Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Policy.

6. How Do We Handle Your Social Logins and Google Connections?

Signing in

Our Services offer you the ability to register and log in using your Google or Steam account. Where you choose to do this, we will receive certain profile information about you from that provider. For Google, this includes your name, email address, and profile picture. For Steam, this includes your display name and Steam ID.

We will use the information we receive only for the purposes described in this Privacy Notice. We do not control, and are not responsible for, other uses of your personal information by Google or Steam. We recommend that you review their privacy notices to understand how they collect, use, and share your personal information.

Connecting Google Sheets and Google Drive

Tabletop Runner can keep a card list or tile list in step with a tab of a Google Sheet. Connecting a Google account for this is a separate choice you make inside the editor, and it is never required to use Tabletop Runner. When you connect, Google asks you to grant one permission: access to the Google Drive files you use with Tabletop Runner. That covers a spreadsheet Tabletop Runner creates for you, and a spreadsheet you choose yourself in Google's own file picker. It gives us no access to any other file in your Drive.

What we access. With your permission we:

• Read the contents of the spreadsheet tab you link, including cell values, column headings, the tab name, and the spreadsheet name.
• Write to that same tab, so that entries you add or change in Tabletop Runner appear in your sheet.
• Create a new spreadsheet in your Drive, if you ask us to make one for a list.
• Check with Google Drive whether a linked spreadsheet has been moved to the trash, so a sync does not write into a file you have thrown away.

We only ever read or write the spreadsheet tab you have linked. We do not browse, list, or read any other file in your Google Drive, and we do not read your Gmail, Calendar, Contacts, or any other Google service.

What we store. To keep the two sides in step we store:

• A connection record for your Google account, containing the email address of the connected account, the date you connected, and a token from Google that lets us sync on your behalf until you disconnect.
• The identifiers, web address, and names of the spreadsheet and tab you linked.
• A copy of the values both sides agreed on at the end of the last sync. This is what lets us tell which side changed an entry, and it is kept with the game the list belongs to.
• Where you leave picture importing turned on, a copy of any picture found at a web address in your sheet, saved to your game so the picture does not disappear from your game later. You can turn this off per link.

How we use it. We use this data only to run the syncs you ask for and to show you what changed. We do not use it for advertising, we do not sell it or pass it to data brokers, and we do not use it to build a database for any other purpose.

We do not use Google user data to train AI. Data obtained through Google Workspace APIs is not used to develop, improve, or train generalized or non-personalized artificial intelligence or machine learning models. Tabletop Runner turns your design into game files by a fixed set of rules, and no part of that involves training a model on your content.

Who we share it with. We do not share, transfer, or disclose data obtained from Google APIs to third parties, except to the hosting and database providers that run Tabletop Runner on our behalf, to the people you have invited to collaborate on the game the list belongs to, or where we are required to do so by law.

How it is protected. All traffic between Tabletop Runner and Google travels over an encrypted connection, your connection token is held in our database with access limited to the systems that run your syncs, and no other Tabletop Runner user can reach your spreadsheet through your connection.

How long we keep it and how to remove it. You can disconnect Google Sheets at any time from your account settings. Disconnecting withdraws our access at Google and deletes the connection token, the connected email address, and the connection date from our records. The links between your lists and your spreadsheets are kept so that reconnecting the same account puts them straight back to work, and deleting a list, a game, or your account deletes those links and the stored copy of the values with it. You can also revoke our access directly at myaccount.google.com/permissions. Nothing we do removes or changes data in your Google account after you disconnect.

Our use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

7. Is Your Information Transferred Internationally?

Our servers are located in the United States. If you are accessing our Services from outside the United States, please be aware that your information may be transferred to, stored by, and processed by us in the United States and by the third parties with whom we share your personal information.

If you are a resident in the EEA, UK, or Switzerland, we have implemented measures to protect your personal information, including by using the European Commission's Standard Contractual Clauses for transfers of personal information. Our Standard Contractual Clauses can be provided upon request.

8. How Long Do We Keep Your Information?

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required by law. We keep your personal information for as long as you have an account with us.

When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or securely store it and isolate it from any further processing until deletion is possible.

Data we receive from Google APIs is kept only while you have a Google connection in place. Disconnecting Google Sheets deletes your connection token and connected account details right away, and deleting a list, a game, or your account deletes the linked spreadsheet details and the stored copy of the synced values with it. Section 6 sets this out in full.

9. How Do We Keep Your Information Safe?

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information. You should only access the Services within a secure environment.

Traffic between your browser and Tabletop Runner, and between Tabletop Runner and Google, travels over an encrypted connection. Access tokens and connection tokens are held in our database with access limited to the systems that need them, and every request for your games, lists, and linked spreadsheets is checked against your account first.

10. Do We Collect Information From Minors?

We do not knowingly collect, solicit data from, or market to children under 18 years of age, nor do we knowingly sell such personal information. By using the Services, you represent that you are at least 18 years of age or that you are the parent or guardian of such a minor and consent to such minor dependent's use of the Services. If we learn that personal information from users less than 18 years of age has been collected, we will deactivate the account and take reasonable measures to promptly delete such data from our records. If you become aware of any data we may have collected from children under age 18, please contact us at privacy@runninginnovation.com.

11. What Are Your Privacy Rights?

Depending on your location, you may have certain rights regarding your personal information, including the right to request access, rectification, erasure, restriction, or portability of your personal information. You may also have the right to object to the processing of your personal information.

If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your Member State data protection authority or UK data protection authority. If you are located in Switzerland, you may contact the Federal Data Protection and Information Commissioner.

You may review, change, or terminate your account at any time by logging in to your account settings. To exercise your other rights, please visit tabletoprunner.com/privacy-request or email us at privacy@runninginnovation.com.

Withdrawing consent: If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time by contacting us or updating your preferences in your account settings.

Opting out of marketing: You can unsubscribe from marketing communications at any time by clicking the unsubscribe link in any email we send, or by updating your preferences in your account settings.

Account Information

If you would at any time like to review or change the information in your account or terminate your account, you can log in to your account settings and update your user account, or contact us using the contact information provided.

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, we may retain some information in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our legal terms and/or comply with applicable legal requirements.

Cookies and similar technologies

Most web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Services. For further information, please see our Cookie Policy.

12. Controls for Do-Not-Track Features

Most web browsers include a Do-Not-Track ("DNT") feature or setting you can activate to signal your privacy preference. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized. As such, we do not currently respond to DNT browser signals. If a standard for online tracking is adopted that we must follow in the future, we will inform you in a revised version of this Privacy Notice.

13. Do United States Residents Have Specific Privacy Rights?

If you are a resident of California, Colorado, Connecticut, Delaware, Florida, Indiana, Iowa, Kentucky, Maryland, Minnesota, Montana, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, or Virginia, you may have the right to request access to and receive details about the personal information we maintain about you, correct inaccuracies, get a copy of, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information.

Categories of Personal Information We Collect

Your Rights

• Right to know whether or not we are processing your personal data
• Right to access your personal data
• Right to correct inaccuracies in your personal data
• Right to request the deletion of your personal data
• Right to obtain a copy of the personal data you previously shared with us
• Right to non-discrimination for exercising your rights
• Right to opt out of the processing of your personal data if it is used for targeted advertising, the sale of personal data, or profiling
• Right to access the categories of personal data being processed (as applicable, Minnesota)
• Right to obtain a list of the categories of third parties to which we have disclosed personal data (as applicable, California, Delaware, Maryland)
• Right to obtain a list of specific third parties to which we have disclosed personal data (as applicable, Minnesota, Oregon)
• Right to review, understand, question, and correct how personal data has been used in automated decision-making (as applicable, Connecticut, Minnesota)
• Right to limit use and disclosure of sensitive personal data (as applicable, California)

How to Exercise Your Rights

To exercise these rights, visit tabletoprunner.com/privacy-request or email us at privacy@runninginnovation.com.

Request Verification

Upon receiving your request, we will need to verify your identity to determine you are the same person about whom we have the information in our system. We will only use personal information provided in your request to verify your identity or authority to make the request. However, if we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity.

Appeals

Under certain US state data protection laws, if we decline to take action regarding your request, you may appeal our decision by emailing us at privacy@runninginnovation.com. We will inform you in writing of any action taken or not taken in response to the appeal, including a written explanation of the reasons for the decisions. If your appeal is denied, you may contact your state attorney general to submit a complaint.

Authorized Agents

Under certain US state data protection laws, you can designate an authorized agent to make a request on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf in accordance with applicable laws.

California "Shine the Light" Law

California Civil Code Section 1798.83 permits California residents to request information about categories of personal information (if any) we disclosed to third parties for direct marketing purposes. We do not share personal information with third parties for direct marketing purposes. If you have questions, please contact us using the details in section 16.

14. Playtesting Data Collection

When players participate in playtests of games created on Tabletop Runner, data about their gameplay sessions in Tabletop Simulator and other supported tabletop simulators is collected ("Playtesting Data"). This data includes session duration, player counts, card interactions, and game event sequences.

Playtesting Data is collected through companion software or mods running inside the simulator and transmitted to Tabletop Runner. Designers who created the game being tested may view analytics and insights derived from player sessions. Players are notified that Playtesting Data is being collected before a session begins.

We do not sell Playtesting Data to third parties. Playtesting Data is associated with the game being tested and used solely to provide designers with performance insights. If you do not wish to have Playtesting Data collected, do not participate in playtests that use Tabletop Runner's playtesting features.

15. Do We Make Updates to This Notice?

Yes, we will update this notice as necessary to stay compliant with relevant laws. We may update this Privacy Notice from time to time. The updated version will be indicated by an updated "Revised" date at the top of this Privacy Notice. If we make material changes to this Privacy Notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this Privacy Notice frequently to be informed of how we are protecting your information.

16. How Can You Contact Us About This Notice?

If you have questions or comments about this notice, you may email us at privacy@runninginnovation.com or contact us by post at:

17. How Can You Review, Update, or Delete the Data We Collect From You?

Based on the applicable laws of your country or state of residence, you may have the right to request access to the personal information we collect from you, correct inaccuracies, or delete your personal information. You may also have the right to withdraw your consent to our processing of your personal information. These rights may be limited in some circumstances by applicable law. To request to review, update, or delete your personal information, please visit tabletoprunner.com/privacy-request.